Policy: AC07: RHI Grading of Student Learning Policy


The policy pertains to the requirements as prescribed by under s. 3. (1), s. 20. (1), and s. 25. (1) of O. Reg. 415/06.”, and EQual™ Canada Accreditation Program 3.1.2 and 3.1.5

  1. Introduction 

The Robert Health Institute relies on standards for assigning grades to recognize student achievement in a course or a program. All courses where student achievement is evaluated.

  • Purpose of Volunteers and patient partners involved in the DMS program

The purpose of this policy is to establish how the Institute trains volunteers and partners, along with some possible reasons for dismissal if they are found to be acting in violation of the Institute’s other policies. This section also goes over the rights and responsibilities of volunteers and partners.

  • Definition
    • Academic Good Standing: Means that the student has met the academic standards defined by the grade point average and has made satisfactory progress towards the diploma. A status assigned to a student who achieves a Grade Point Average (GPA) at or above 1.7 (equivalent to a letter grade of C-) as well as any minimum grade requirements in a particular course(s) or program.A student is ineligible for an Academic Good Standing status when:
      • the program stipulates other requirement(s) that are unmet; and/or
      • a student is assigned an Academic Probation status.
    • Cumulative Grade Point Average: A student’s Cumulative Grade Point Average is based on all courses taken at RHI. Students must maintain a Cumulative GPA of 3.0 or higher. Academic records are reviewed at the completion of every semester to determine SAP.
    • Grade Point Average: or “GPA” is calculated by dividing the total grades earned by the total number of normative instructional hours in the course.
    • Honours: An academic recognition awarded to a student who completes the program requirements with a Cumulative Grade Point Average (CGPA) of 3.60 or greater.
    • DMS program: Diagnostic Medical Sonography program has provided full-time vocational training.
    • Failure with Supplemental Privilege: An “FSP” is a grade assigned to a student whose achievement in a course is at a failing level but warrants the opportunity to upgrade. The “FSP” is treated as an “F” until such time as it is replaced with a grade achieved through the supplemental process. Any FSP not upgraded within 4 months will revert to an “F” in the term record. Exceptions due to unusual circumstances will be handled on an individual basis by arrangement with the Registrar’s Office prior to the conversion date.
  • Policy
    • Institute-defined grades formally determine a student’s status within a course and/or program. Regularization status informs decisions regarding recognition of excellence, promotion, academic probation, and withdrawal status.
    • The distribution of grades reflects the evaluation of student performance. Grades measure a student’s achievement in a course and represent the course learning requirements a student has achieved.
    • All courses should use an institute-wide grading system, and all parts of a course should use the same grading designation.
    • A student’s final grade is not official until recorded and released by the Staff/Student Office through the RHI Student Information System (RHISIS).

Grade Designations with Numeric Value

  • The “GPA” letter grade can describe the course’s achievement level. Differences within the grade range are indicated by using plus or minus signs. If the course uses percentages, convert them to letter grades. When converting decimal percent grades to calculate letter grades, first round the percentage to the nearest whole number, then use the Letter Grade Calculator to convert.
    • The above ratings have numerical values ​​for averaging purposes. The following table describes these values:

Grading values and percentage range

59 or BelowF1.7
Failure with Supplemental PrivilegeFSP0
  • Sixty percent (60%) is the pass rate for each course. In addition, the course outline will specify some courses’ pass rates and progression requirements, as will the supplementary regulations.
  • Apprenticeship Programs: Apprentices are considered to have successfully completed a level of training if they have a grade point average of 2.0 or above in on-campus training courses and no grades below a C. That represents a satisfactory level of performance. Conversely, a grade point average below 2.0 or a grade below C indicates that the apprentice has not been successful at the level of on-campus training and needs to demonstrate learning outcomes at that level satisfactorily.